Four main areas in an organization that need special focus when we discuss the change in an organizational setup are organizational structure, technology, work environment, and the people. Some people call it a process, system, and people. Change in an organization includes adapting to change, controlling change, and effecting change.
Organizational change results from the pressure of forces, which are both inside and outside the organization. The external forces like technology, nature of work, economic shocks, competitions, social trends, and politics necessitate a change in the internal organization like machinery, equipment, relationships, leadership and decline in profitability, etc. This organizational change is the alteration of the work environment in an organization which implies equilibrium between different components of the organization. In some way or the other change influences, the whole organization as the subunits or various departments in an organization are interrelated and interdependent.
Different sections or different departments of an organization are influenced by change differently and this influence may vary in its speed and degree. Usually, there are many changes occurring simultaneously in an organization. An effective management technique is thus required in order to deal with the changes. Four main areas in an organization need special focus when we discuss the change in an organizational setup, they are as follows:
With globalization, competition, and technological advancements, it becomes necessary that changes are made in the structure of the organization. Thus this one of the most important changes that can be brought about in an organization and the one that will call for planning and a lot of effort and involvement of management and employees at all levels. As standalone components, people, process, and technology are necessary for organizational transformation and management. To achieve organizational efficiency, you need to balance the three and maintain good relationships among them.
Sometimes the technology itself might require new styles of organization, new sills, and the upgrading of old ones. The number of operating sites may be reduced. People may find themselves performing totally new functions, which they may like or perhaps won't like, at least to start with. The only way to stay in business may be a merger or to be the subject of a takeover, friendly or hostile. With such ownership changes, another market, technological and organizational changes may follow. In some industrial, it is an endless cycle.
The changes in the marketplace give rise to specific happenings in the company. There will be the introduction of new technology, in order to reestablish price advantage, quality preeminence, or diversification into new products. There will be a decision to explore areas of the globe where you are not previously represented. Technology is the primary delivery route for virtually all value in a modern organization; all services are now, to some degree, enabled by technology. Technology and having the right systems in place is becoming more and more critical. Systems allow one to automate what would otherwise be manual reporting tasks, but, if managed correctly, they provide real-time information that can fundamentally change a business. The constant changes and improvements in technology present a new challenge. Technology is fast-changing and the organization has to keep pace with it in order to remain in business and survive the strong competition. Thus new machinery has to be bought or existing machinery has to be updated in the organization. This is a major change as, as per the technological advancements other changes like changes in structure, job positions, training programs, etc. have also to be made.
A process is a series of actions or steps that need to happen in order to achieve a particular goal. A company can have the greatest people and teams, but without the right processes, it becomes incredibly difficult to scale. The work environment is fast changing due to various reasons, as a result of diversity in the organization, changing technology, changes in the job market, etc. The launching of new products or mergers or acquisitions may also call for certain changes in an organization. Thus the organization has to keep track of such changes and develop measures to deal with them.
Every manager knows that people are the capital by which they get their results, and most of the time managers acknowledge this. Building teams allows us to effectively build global organizations that allow for seamless international coordination. Our ability to work together enables us to adapt to change, create uniform processes, and leverage our differences to blaze a path forward. Changes can also occur with regard to people in the organization, due to attitudes, values, beliefs. Changes can also be as a result of new recruitment, promotions, demotions, transfers, etc. may also take place and they are to be effectively dealt with.
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. The best time management techniques improve the ways you work. Time management refers to managing time effectively so that the right time is allocated to the right activity. Learn more about the five steps for effective time management viz. study, identify, analyze, decide, and implement.
In its simplest sense, decision-making is the act of choosing between two or more courses of action. Decision making is a key skill in the workplace and is particularly important if you want to be an effective leader. When decisions have to be made, there are several stages that you should go through to reach a practical solution. Understand the meaning and importance of decision making and how to look at it as a process.
Facilitative Leadership is all about involving the employees in the decision-making process at all levels enhancing their sense of ownership, responsibility, and motivation. Facilitative leadership style uses a number of indirect communication patterns to help the group reach consensus and build commitment for the decision taken. To be effective in modern organizations, managers need to become facilitative leaders, learn what it means to be a one.
Listening is the foundation for good communication. It is also the hardest skill to master. Do you listen to confirm what you already know, or do you listen to explore and learn new things? How can we create receptive communication as a listener? The real art of listening involves awareness and sensitivity to the feelings of the speaker because it is at the feeling level that genuine connection, relationship, and healing occurs.
Tips for Effective Time Management
After studying and analyzing how time is spent, why time is wasted, and where time is wasted you need to decide about the changes required for effective utilization of time. For this purpose, a large number of remedial measures can be taken by you. The first and foremost determinant of a planned and purposeful utilization of time is to develop consciousness of the value of time at all levels of the organization. Planning, goal setting, and defining priorities are concerns to addressed immediately.
Generating Ideas using Brainstorming
The brainstorming technique was developed by Alex F. Osborn in 1957 and brainstorming means where a team of members generates a large amount of alternative fruitful ideas on a specific problem without any criticism and then evaluates each idea in terms of their pros and cons. Brainstorming techniques fall into four broad categories: visioning, exploring, modifying, and experimenting.
Change is a complex phenomenon. There are different types of changes that are going on around us. Listed in this article are twelve areas in which change arises and bring some classification to it. However one may classify the change, the various heading is always interrelated. The change could be triggered by market changes, technological changes, or organizational changes.
All the teams are dynamic in nature and they take time to come together, they form, develop, and grow in stages, over a period of time. Teams go through five progressive stages: Forming, Storming, Norming, Performing and Adjourning. In this article, we want to introduce you to these stages of team development and certain strategies that you can use to help the team grow and develop in each of these stages.
Storming Stage of Team Development
Storming is the second stage of team development and this stage is characterized by a bid for power and inter-personal conflicts. Learn the key factors that occur in the storming stage and the strategies that a team leader can adopt to pass this stage of high winds
Crisis leadership is a very important part of leading in today's world. The skills a leader needs in order to guide people during a crisis are different from the skills needed to help a group grow. Are you a good crisis leader? What is your leadership style in case of a business crisis situation? A business crisis can test the strongest of leaders, read this article to explore how to ensure you’re ready to take action and weather the storm when one strikes you.
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